Imagine you are a production manager and you are preparing for a new episode of your show, and it’s not just up to you to get everything done. First, you need to schedule a meeting with your guest to figure out when they’re available. That requires back-and-forth communication, which can take time. After that, the scriptwriter needs to draft the questions for the interview. Then, once the interview is recorded, the video editors have to polish it up so it’s ready for airing.
That’s a lot of steps, and none of them happen in isolation. If one piece of the puzzle is delayed, the whole production can be held up. It’s like trying to build a house, but you’re waiting on the delivery of bricks from one place and the windows from another. Until everything is in place, you can’t move forward.
How to Manage Tasks with Multiple Departments Involved
When your task depends on other people or departments, it’s important to focus on what you can control and be proactive about communication. Here’s how to keep things moving smoothly:
As soon as you know what needs to be done, talk to everyone involved and agree on deadlines. If the scriptwriter knows when you need the questions, and the video editor understands the timeline for edits, everyone can plan accordingly. Setting these deadlines early helps prevent last-minute scrambles.
Set Clear Deadlines Together
As soon as you know what needs to be done, talk to everyone involved and agree on deadlines. If the scriptwriter knows when you need the questions, and the video editor understands the timeline for edits, everyone can plan accordingly. Setting these deadlines early helps prevent last-minute scrambles.
Keep Communication Open
Regular check-ins can make a huge difference. If you’re waiting on something from another department, don’t be afraid to follow up. A quick message asking, “Hey, just checking in—how’s the script coming along?” can keep things on track and help you adjust if there’s a delay.
Have a Backup Plan
Sometimes, despite your best efforts, things get delayed. If you’re preparing for an interview but the guest cancels last minute, having a backup plan can save the day. Maybe there’s another segment you can run instead or a different guest you can invite. Being flexible and having options ready can reduce stress when things don’t go as planned.
Prioritize What You Can Do Now
While you’re waiting for other departments, focus on what you can get done in the meantime. Maybe you can start planning the next episode or work on promotion for the current one. By staying productive with other tasks, you’ll feel more in control and less frustrated by delays.
Document the Process
If this is a recurring issue, it might help to create a checklist or workflow that outlines each step in the process. That way, everyone knows what needs to happen and when. Having a clear roadmap can reduce confusion and help the team work more efficiently.
When your work is dependent on others, it’s easy to feel like you’re stuck waiting. But with clear communication, planning, and a proactive approach, you can keep things moving—even when you’re relying on multiple departments to get the job done.